Attachment #1.
Flow Chart – ESP Program
Timeline requirement – 60 days from time suggestion is submitted for evaluation.
Step 1Suggester originates idea on required suggestion form.
Step 2Submits to Personnel Department or ESP Coordinator.
Step 3ESP Coordinator:
*Date stamps.
*Assigns ID #.
*Reviews suggestion for completeness.
*Clarifies idea’s issues.
*Asks suggester to supply additional information if more is needed.
*Notifies suggester of the receipt of the suggestion.
*Records suggestion on computer program.
*Notifies involved Department Head of suggestion by ID #.
*Asks for involved Department’s evaluation of suggestion.
*Enter status of suggestion on computer.
Step 4Department evaluates suggestion at lowest possible level through topic expert and sends evaluation comments and panel member name to ESP Coordinator within 30 days.
Step 5ESP Coordinator:
*Causes review of suggestion by Management Team within 30 days after Department’s review.
*Arrange for any additional information.
*Notify suggester of status.
Step 6Management Team meets and evaluates the feasibility of the idea and determines whether it should be implemented and if so what $ award amount should be given.
Step 7ESP Coordinator advises suggester of the result of the panel and notifies affected Department, County Administrator, and payroll if award is to be given.
*Arranges for award ceremony.
*Records award into computer and projected cost savings.