(1) The Board of Adjustment shall hold at least one regular meeting each month; provided, that if no matters over which the Board of Adjustment has jurisdiction are pending upon its calendar, a meeting may be canceled.

(2) Public hearings before the Board of Adjustment are scheduled by the Department Director or their representatives according to the rules and procedures adopted by the Department. Agendas for Board of Adjustment meetings shall be developed by the Planning Director or designee in coordination with the chairman of the Board of Adjustment.