(1) The Hearing Examiner shall hold at least two (2) regular meetings each month; provided, that if no matters over which the Hearing Examiner has jurisdiction are pending upon his or her calendar, a meeting may be canceled.

(2) Public hearings before the Hearing Examiner are scheduled by the Hearing Examiner upon consultation with his or her staff.

(3) Agendas for Hearing Examiner meetings shall be developed by the Planning Director or designee in coordination with the Hearing Examiner.