(1) In the event of any incident or cause of conduct potentially giving rise to a claim for damage or the commencement of a suit, the official or employee involved shall as soon as practicable give the County risk manager written notice thereof, identifying the official or employee involved, information with respect to the date, time and place of the incident or conduct giving rise to the claim or lawsuit, as well as the names and addresses of all persons allegedly injured or otherwise damaged thereby, and the names and addresses of all witnesses;

(2) Upon receipt thereof, the official or employee shall forthwith deliver any claim, demand, notice, or summons or other process relating to any such incident or conduct to the County risk manager and the Prosecuting Attorney. Said official or employee shall cooperate with the Prosecuting Attorney or any attorney designated by the Prosecuting Attorney, and upon request, assist in making any settlements of any suits and enforcing any claim for any right of subrogation against any persons or organization that may be liable to the County or its officers or employees because of any damage or claim of loss arising from the incident or course of conduct;

(3) Such officials or employees shall attend interviews, depositions, hearings and trials and shall assist in securing and giving evidence and obtaining attendance of witnesses and do all things necessary to defend against the claim or suit; and

(4) Such officials or employees shall not accept nor voluntarily make any payment, assume any obligation, or incur any expense, other than for first aid to others at the time of an incident or course of conduct giving rise to any such claim, loss or damage.