A request for a variance shall be made on forms provided by the Administrator and shall contain the information found in CCC 33.37.020. Before an application for a variance shall be acted upon, all of the matters relating to the application shall be reviewed by the Administrator and public agencies affected by the variance. The Administrator’s findings together with interested agencies comments shall be transmitted to the Hearing Examiner for his/her consideration no later than seven days prior to the Hearing Examiner’s consideration of the application. The Director shall coordinate review of the application with public agencies that have an interest in the application.