3.16.030 Terms | Clallam County Code

3.16.030 Terms.

(a) To be eligible for an award, the suggestion must be adopted and implemented to accomplish one or a combination of the following:

(i) Save time, labor, space, material, supplies, or money;

(ii) Improve service or safety conditions;

(iii) Improve methods, procedures, or equipment resulting in increased output and/or efficiency; or

(iv) Eliminate unnecessary procedures, records, and forms.

(b) Suggestions ineligible for award are:

(i) Propositions which call attention to a problem but do not suggest an acceptable solution;

(ii) Those dealing with normal maintenance, unless such suggestions contribute to a solution of maintenance problems;

(iii) Those dealing with salary adjustments, employee benefits, job classification or provisions covered by a collective bargaining agreement, or personnel rules;

(iv) Those not originating with the suggester, or those submitted for an ineligible suggester;

(v) Those which are duplications of suggestions submitted within the last twenty-four (24) month period;

(vi) Those submitted over sixty (60) days after implementation of the suggestion;

(vii) Those that contain an idea already under consideration by the County;

(viii) Those that deal with hours and other terms and conditions of employment;

(ix) Suggestions that do not relate to internal County activities nor fall within the authority or responsibility of the County in its internal operations; or would require statutory change in the law.

(a) Every employee of Clallam County is eligible to participate in the employee suggestion program with the following exceptions:

(i) Department heads;

(ii) Elected officials;

(iii) County administrator.

(b) Acknowledgment. Upon receipt of a suggestion the ESP coordinator shall transmit a letter to the suggester acknowledging its receipt and informing him/her of the identification number.

(c) Records. The ESP coordinator shall maintain a permanent file on matters pertaining to each suggestion and a log showing the current status or final disposition of such suggestion. Suggestions and evaluations may be destroyed after three (3) years.

(d) Priority. The ESP coordinator shall process suggestions in order received.

(e) Evaluation process shall be completed within sixty (60) days of an accepted suggestion by the ESP coordinator.

(f) All suggestions submitted to the ESP coordinator are confidential. The name of the suggester will not be shared with the evaluators of the suggestion unless the suggester agrees to disclose his or her identity.