3.42.060 Requests – Form – Information required.
The Public Records Officer shall provide a set of uniform public records request forms for use throughout all branches of County government.
(1) All requests for public records shall be presented or memorialized in writing to the Public Records Officer or the Public Records Specialist or designee of the advisory board, agency, bureau, division, department/office or commission believed to be responsible for the records being requested. The request shall include the following information:
(a) The name and contact information of the person making the request for the record;
(b) Adequate notice to the County that the request is for access and/or copying of public records pursuant to the Public Records Act;
(c) Description of the requested records by reference to names, title, subject matter, and time frames, or other means adequate for public access and/or copying by the Public Records Officer, Public Records Specialist, or designee to identify and locate the requested records; and
(d) Whether or not such a request is for a list of individuals and whether the list is to be used for commercial purposes.
(2) Upon receiving a request, the Public Records Officer or Public Records Specialist shall document the date the request was received. If a request is presented to a Public Records Specialist and not to the Public Records Officer, then the Public Records Specialist shall, within one day, forward the request to the Public Records Officer for processing.